Welcome to the Ladybrook PTA! 

The PTA is an integral part of our school community and over the years has raised much needed funds to ensure Ladybrook is a well-resourced school, beyond that which the school budget offers. All of our PTA representatives are volunteers and the time they spend fundraising is hugely appreciated by school. 

All families are automatically part of the PTA when they join our school and we arrange lots of fun events throughout the year for children and adults alike. 

Trustees

As a registered charity the PTA has a number of trustees who are responsible for ensuring that the PTA is doing what it was set up to do and that the funds raised are spent in the school’s best interest.

Responsibilities of a PTA trustee

• Legal and financial oversight: Trustees ensure the PTA meets its charitable objectives, complies with charity law, and is accountable to its members and the public.
• Financial management: They are responsible for managing the charity's funds, including agreeing on how money is spent, overseeing bank deposits, and ensuring accurate financial records.
• Decision-making: Trustees meet to make informed decisions for the association and to ensure all activities are properly planned and executed.
• Compliance: They must ensure the PTA has a minimum of three trustees, that their details are up-to-date with the Charity Commission, and that a DBS check is completed for all trustees.
• Duty of care: Trustees have a duty of care to the charity, which includes meeting often enough to properly manage its affairs. 

Becoming a PTA trustee

• Election: Trustees are typically elected at the PTA's annual general meeting (AGM).
• Membership: Most committee/trustee roles require you to be a member of the association.
• Automatic role: For registered charities, all elected committee members become trustees, regardless of their specific role, as they are the ones who decide how funds are spent.
• DBS check: All trustees are required to have a criminal record check. 

Key considerations

• Collective responsibility: No individual trustee should take sole responsibility; all decisions should be made collectively by the committee.
• Governing document: Trustees must adhere to the rules and regulations set out in the PTA's governing document and the charity's constitution.
• Minimum number: A minimum of three trustees is advised, usually the main officers (chair, treasurer, and secretary). At Ladybrook we have five trustees - Chair, Secretary, Treasurer as well as the Headteacher and Deputy Headteacher

Class Representatives

Along with the trustees, the fundraising happens with the help and collaboration of class representatives.  The class representatives are part of a PTA  organisational group. They have the responsibility of disseminating information to other parents in the class and organising key events. Each class has been allocated the following key events to run throughout the year:

Reception – Mother’s and Father’s Day gifts

Year 1 – Infant Discos

Year 2 – Summer Fair

Year 3 – Movie Nights

Year 4 – Christmas Fair

Year 5 – Junior Discos

Year 6 – Quiz night & AGM

Uniform sales, Christmas Cards etc. throughout the year

(*Please note, we always need and welcome help from parents across ALL classes for these events.)

If you have any new ideas for events, we always like to hear them. Submit your idea using the google form below. Trustees meet once per half term - usually the last Tuesday of the half term. At these trustee meetings we will discuss any suggested activities and respond to you after discussion. Please note, if you do have an idea that is accepted, please be prepared to organise it - with support of course! We try to organise our calendar by July for the following academic year, therefore please give us lots of notice!

Click here: 

I have an idea! 

Our fairs are very popular! At each fair, we will have a small number of visiting stall holders who are able to sell their products. For this we charge the stall holder a fee - £30.  If you would like enquire about the possibility of having a stall, please fill in the form below. Again, please give plenty of notice as trustees only meet once per half term and these requests will be discussed at the meeting closest to your submission.  Please note, we do have to given careful consideration to these to ensure that we have a range of opportunities and not 'too much of the same thing' whilst also considering health and safety, safeguarding  etc. 

Click here:

I would like a stall

Email us at LadybrookPTAteam@gmail.com

Visit our ‘Ladybrook PTA’ page on Facebook

Or speak to your nominated class rep or any of your PTA trustees

Thank you very much for your continued support!

(Reg. Charity No: 1154909)